Hassle-free bookkeeping, MCA and Income Tax compliance solution for companies and LLPs backed by LEDGERS platform.
Maintain accounts, MCA and Income Tax compliance for your company with dedicated Accountant and LEDGERS platform.
Navigating compliance can be a complex challenge for private limited companies in India. Adhering to the comprehensive requirements of the Companies Act 2013, including director appointments, shareholder meetings, and other regulatory obligations, is crucial but can often seem overwhelming.
That’s where IndiaFilings steps in. We provide expert guidance and comprehensive solutions tailored to your company’s needs, simplifying the compliance process from registration to ongoing obligations. Our team of specialists is equipped with in-depth knowledge of Indian business laws and regulations, ensuring your company meets company compliance requirements. Whether you are a startup or an established enterprise, IndiaFilings is your partner in simplifying compliance.
Let’s make Company compliance hassle-free together! Get Started now!
Compliance refers to adhering to orders, rules, or requests. For a private limited company incorporated in India, Compliance with the Companies Act 2013, which includes obligations to the Registrar of Companies (RoC), is essential for private limited companies in India. This legislation governs various aspects, including the appointment, qualification, remuneration, and retirement of directors and the conduct of board and shareholder meetings. Compliance with Registrar of Companies (RoC) regulations is mandatory for every private limited company, regardless of turnover or capital amount.
As mentioned above, These are obligations that a company must fulfil in accordance with the regulations set by the Registrar of Companies (ROC) or equivalent authority. They typically involve statutory filings and adherence to the Companies Act provisions.
Ensuring adherence to ROC compliance is pivotal for companies operating in India. ROC Compliance for Private limited company can be broadly classified into:
Annual compliances are a critical aspect of corporate governance for companies registered in India. Key annual compliances include:
For companies registered in India post-November 2019 with a share capital, securing a Commencement of Business Certificate is a prerequisite before initiating any business activities or exercising borrowing powers. This certificate must be acquired within 180 days of incorporation by filing Form INC-20A.
Failure to obtain this certificate results in penalties, with the company facing a fine of Rs. 50,000 and directors being charged Rs. 1,000 per day for each non-compliance, underscoring the importance of promptly adhering to this regulatory requirement.
The first auditor must be appointed within 30 days of incorporation and ratified by the shareholders during the first Annual General Meeting (AGM). Following the AGM, Form ADT-1 confirming the auditor’s appointment must be filed with the Registrar of Companies (ROC) within 15 days.
The first board meeting should be held within 30 days of incorporation. Subsequently, companies must hold at least four board meetings every year, ensuring that the interval between two meetings is at most 120 days.
Further, the discussion in the meeting needs to be drafted and recorded in the minutes and maintained at the company’s registered office.
A notice should be given seven days in advance about the meeting’s date and purpose.
The first AGM should be conducted within nine months from the closure of the first financial year. For subsequent years, the AGM must be held every year within six months from the end of the financial year, ensuring that the gap between two AGMs is at most 15 months.
AGMs are held for approval of financial statements, declaration of dividends, appointment or re-appointment of auditors, commission, remuneration of directors, etc.
The meeting is held during business hours on a day that is not a public holiday. It shall occur at the company’s registration or the city, village, or town in which the registered office is situated.
Private Limited Companies must file annual accounts and returns to the companies’ registrar, disclosing the details of their shareholders, directors, etc.
As a part of the annual compliance for private limited company, the following forms are to be filed with the ROC:
This form is for filing the company’s financial statements and must be submitted within 30 days following the Annual General Meeting (AGM).
Form MGT-7 (Annual returns) must be filed within 60 days of the annual general meeting
This form pertains to changes in the company’s directorship, including appointments and resignations, and must be filed within 30 days of such changes.
Directors are required to submit their KYC details through Form DIR-3 by September 30th each year, provided their Director Identification Number (DIN) was allotted by March 31st of that year and the status is ‘Approved’. Failure to file DIN eKYC results in a penalty of Rs. 5000.
Companies must use this form to report details of deposits and other non-deposit receipts annually by June 30th.
An abridged version covering all required information for small companies under Section 134 must be prepared. It should be authorized by the Chairperson or at least two directors.
Companies must maintain and regularly update various statutory registers and records, including minutes of board meetings and AGMs, books of accounts, financial statements, and files with the ROC.
Companies must send approved financial statements, along with the Directors’ and Auditors’ reports, to all members at least 21 clear days before the AGM.
For ready reference, below is a table summarizing the annual compliances for private limited company and their respective due dates:
|
Applicant Type
|
Documents Required for Trademark Registration
|
|---|---|
|
Individuals & Sole Proprietorship
|
1. Form TM-A
2. Logo (if applicable) 3. Power of Attorney (Form-48) 4. Identity Proof like an Aadhar card, PAN card, Passport, or Driving License 5. Address Proof like a utility bill, bank statement, or voter ID 6. User Affidavit |
|
Partnership Firms
|
1. Form TM-A
2. Logo (if applicable) 3. Power of Attorney (Form-48) 4. Partnership Deed / Firm Registration Certificate 5. Identity & Address Proof of Signatory 6. User Affidavit 7. MSME Certificate 8. Startup Recognition Certificate (DPIIT) 9. Partnership PAN Card |
|
Companies (Private Ltd., Public Ltd., or LLPs)
|
1. Form TM-A
2. Incorporation Certificate or LLP deed 3. Power of Attorney (Form-48) 4. Logo (if applicable) 5. Identity & Address Proof of Authorized Signatory 6. User Affidavit 7. MSME Certificate (if applicable) 8. Startup Recognition Certificate (DPIIT) 9. Company PAN Card or LLP PAN Card |
|
Other Applicants (Trusts, NGOs, etc.)
|
1. Form TM-A
2. Logo (if applicable) 3. Incorporation Certificate 4. Power of Attorney (Form-48) 5. Identity & Address Proof of Authorized Signatory 6. User Affidavit 7. Trust PAN Card 8. Trust Deed 9. GST Certificate |
Besides the annual filings, there are various other compliances that need to be compiled with on occurrence of any event in the company.
Here are specific instances of such events:
Besides the annual filings, there are various other compliances that need to be compiled with on occurrence of any event in the company.
Here are specific instances of such events:
Besides the annual filings, there are various other compliances that need to be compiled with on occurrence of any event in the company.
Here are specific instances of such events:
With IndiaFilings, entrepreneurs can seamlessly complete their company compliance requirements. Here’s how we can help:
We offer access to the LEDGERS compliance platform, which is designed to streamline compliance tasks. Entrepreneurs can use this platform to manage their compliance obligations efficiently, track deadlines, generate reports, etc.
Your company will be assigned a dedicated Compliance Manager who will be a single point of contact to help you maintain the compliance for your company. You can get in touch with your Compliance Manager at anytime and get assistance on matters related to your Company’s compliance.
All companies are required to maintain accounts and prepare financial statements at the end of each financial year. Our Compliance Manager will help your company maintain accounts and will prepare the financial statement for your business at the end of financial year.
Companies are required to conduct a minimum of four board meetings, an annual general meeting, Directors Report and Annual Report each financial year. Our Compliance Manager will help you prepare minutes of board meetings and create all secretarial reports.
Annual General Meeting should be held by a company within 6 months from the end of that financial year. And MCA annual return must be filed on or before September 30th. Our Compliance Manager will prepare all the documents and file your company’s MCA annual return.
Income tax return of a company must be filed irrespective of income, profit or loss. Hence, even dormant companies with no transactions are required to file income tax return each year. Our Compliance Manager will prepare all the documents and file your company’s income tax return.
Ready to streamline compliance effortlessly? Let IndiaFilings be your trusted partner. Get started today and experience hassle-free compliance management.
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Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book.
Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book.
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